eMAR Setup

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Path: Main Menu > Admin Tools Menu > System Setup (Supplemental) > eMAR tab

About

Electronic Medication Administration Record (eMAR) is the tool in NextStep Solutions that is used to manage residential clients’ medications/treatments and their schedules. Users with access to System Setup (Supplemental) are able to manage their Agency's eMAR settings.

Table of Contents

Set Up Pass Times and Pass Windows

1. Navigate to the eMAR tab by following the path above.
2. In the Pass Times section, enter a time for Morning End, Noon End, and Afternoon End. Morning always begins at 12 AM (Midnight) and night always ends at 11:59 PM. You are only prompted to enter End Times. 
3. Click the Update Pass Times button.

1. In the Pass Window section, enter a number into the Hours field. The Pass Window is the number of hours (+/-) that you can pass a medication. This allows you to control when medications can be passed.
2. Click the Update Pass Window button.

Add Treatments, Exceptions, PRN Follow-Ups, PRN Reasons, Med Disposal Methods, and Med Disposal Reasons

You can add entries under the following sections for eMAR:

• Treatments: Templates for common treatments or tasks that your Agency can select in eMAR.
• Exceptions: Reasons a medication or treatment was not passed. End users will only be able to select from the entries entered in this list.
• PRN Follow Up: 30 minutes after you have passed a PRN medication, you will give a follow-up report on how the PRN affected the client. You can enter your own PRN follow-up in addition to choosing a selection from the entries in this list.
• PRN Reasons: Reason why you are passing the PRN. You'll only be able to select from the entries entered in this list.
• Med Disposal Methods: If a med pass needs to be thrown away, you can designate a med disposal method. You'll only be able to select from the entries entered in this list.
• Med Disposal Reasons: Reason why a med pass must be discarded.

1. Navigate to the eMAR tab: Admin Tools > System Setup (Supplemental) > eMAR tab.
2. Identify a section above that you want to add a new option to and click the New button.
3. Fill in the following field depending on which section you are working with:

• Treatments section = Treatment field
• Exceptions section = Exception field
• PRN Follow Up = Status field
• PRN Reasons = Reason field
• Med Disposal Methods = Method field
• Med Disposal Reasons = Reason field

1. Select the Enabled checkbox to allow this entry to show as an option for users to select within eMAR.
2. Click Update to save your changes.

Sync eMAR Programs

Only clients in Programs that are synced to MAR are displayed in eMAR.

1. Navigate to the eMAR tab: Main Menu > Admin Tools Menu > System Setup (Supplemental) > eMAR tab.
2. In the eMAR Programs section, click the Edit button next to a Program.
3. Select the MAR Sync checkbox to sync the Program to MAR. To disable the syncing of the Program to MAR, deselect the MAR Sync checkbox.

1. Click Update.

Set Up to Require Client Acknowledgement for Medication Passes

You can enable a signature to be required from a client when passing medication to them in eMAR as an acknowledgment that they have received the medication.

1. Navigate to the eMAR tab: Main Menu > Admin Tools Menu > System Setup (Supplemental) > eMAR tab.
2. In the Require Client Acknowledgement section, click Edit next to a Building Name.

1. Select the Enabled checkbox.
2. Click Update.

Set Up to Require Pass Verification

You can enable a signature to be required from a staff member that is someone other than the logged-in user for verification that a treatment, medication, or controlled substance was passed to a client. When the Pass Selected button is clicked in eMAR, a window is displayed requiring the other staff member to sign.

1. Navigate to the eMAR tab: Main Menu > Admin Tools Menu > System Setup (Supplemental) > eMAR tab.
2. In the Require Pass Verification section, click Edit next to a building.
3. Select the Verify Treatments, Verify Medications, and/or Verify Controlled Substances checkbox(es) to enable functionality.
4. Click Update.